2017 GRANT GUIDELINES

2017 WATERFORD ARTS GRANTS GUIDELINES & CRITERIA

Please take your time to read the guidelines before applying for a grant. Waterford City & County Council aims to financially assist artists, arts groups and arts organisations. Priority will be given to projects that are in keeping with either the stated intention of the specific grant and/or the new 2016 – 2021 Waterford Arts Strategy.

The delivery of quality arts experiences using local talent and services and supporting artists in their work is the key objective.

Criteria for Grant Application

• Grant aid is only open to artists, arts groups and organisations based within Waterford City & County’s administrative area.  The project must have some public manifestation within Waterford.
• An arts group or organisation is defined as a body whose primary activity is arts based. In terms of Festivals/Cultural Events more than 80% of the overall activity must be of an artistic nature to be eligible for an arts purposed grant.
• This particular process does not cater for arts workshops as they are considered as part of the usual activities/work of a group. It does not cover ‘Add on’ arts activities for events. Neither does it cater for groups whose primary function and constitution is other than artistic.
• This process does not cover the area of crafts, craft projects and the associated activities such as enterprise, fairs and exhibitions. Nor does it cover occasional arts festivals/events that may involve travel to the region. Pantomimes, novelty acts and commercial arts endeavours are also outside the remit of this scheme.
• Any applications for publications must ensure that the item applied for is specifically of an artistic nature, we regret that we cannot consider historical/archival and non artistic publications. Musical endeavours, such as choirs must employ the services of a professional conductor, a professional accompanist and have an artistic programme (generally) of secular music.
• The project must take place in the calendar year in which the money is granted.
• Grants will not be allocated to cover general administrative costs.
• Applicants must be prepared to furnish further particulars or information to the Council if requested.
• Applications will only be accepted via the on line application process on or before the stated closing time and date.
• Only projects that have been approved in advance will qualify for grant aid. No retrospective grant aid can be applied for, nor in relation to, the payment of former debts.
• Applicant groups, with the sole exception of those applying under the Rural Arts Networking  grants, must have been formed and active since October 2015 to qualify for grant aid during 2017. Proof of this may be requested.
• Professional and Emerging Individual artists must be pre registered on artlinks.ie
• Recipients of grants must either produce the relevant receipts for the grant to be drawn down or if they are an organisation or group or are awarded €1,000 and over must produce a set of accounts including copies of the relevant receipts.
• Waterford City & County Council reserves the right to terminate grant aid if statutory or criminal negligence is involved. Any publicity/printed/web material must credit the project as being grand aided by the local authority and carry the appropriate logo. The Arts Office will provide successful applicants will full details of this requirement.
• Waterford City & County Council shall not be held responsible in part or otherwise for any costs incurred for an event which does not take place for whatever reason. Recipients are expected to have adequate insurance in place to cover such eventualities (if the activity takes place in a public place, public liability should be no less than €6.5m)
• Groups who find it necessary to re-schedule their activity to another date within the approved timeframe or who need to change their planned activity in any manner should contact the Arts Service immediately with this proposal. Groups who are unable to re-schedule within the approved timeframe will not be entitled to draw down the funding.
• A list of successful applicants will be published on waterfordarts.com
• The recipients must follow the procedure as confirmed in writing to them regarding drawing down the grant and the Acknowledgement of Funding requirements. A grant may be withheld if the above is not adhered to.
• Groups which are in receipt of sponsorship from alcoholic drinks companies must state it in their application form.
• The local authority views the successful applicant as the primary artistic recipient and thus will not support any secondary funding (i.e. from the recipient to a charity for a fundraiser or to a non-specified commercial entity).
• If you are dealing with persons under the age of 18 you must submit a copy of your Child Protection Policy in digital form.
• Specific conditions may be attached to the funding which will be outlined in the letter of offer.
• Submission of an online application means that the applicants agree to be bound by the conditions pertaining to the administration of this scheme.
• Also check any specific Grant Criteria for Arts Practice Grants (Which will be outlined on the relevant online section of each application form).