waterfordarts.com

Waterford City & County Council's Arts resource site

ARTS PRACTICE GRANT TUTORIAL

1) READ THIS FULLY
2) SIGN-UP TO WWW.LICENCES.IE AND THEN LOG-IN. GO TO WATERFORD COUNCIL AND OPEN THE ARTS PRACTICE GRANT APPLICATION
3) IF YOU ARE AN INDIVIDUAL ARTIST (E.G. NOT A COLLABORATION, FILM OR PLAY APPLICANT) YOU MUST BE A MEMBER OF ARTLINKS TO APPLY
NOTE THIS POST IS NOT THE APPLICATION FORM – IT IS A REPRESENTATION TO INDICATE THE INFORMATION YOU WILL REQUIRE WHEN FILLING IN THE FORM ON LICENCES.IE
DO’s & DON’T’s

DEADLINE: MONDAY SEPTEMBER 30th – 16.00

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• Do go to Licences.ie to go online and submit your application in a timely matter (last minute applications have failed in the past)
• Do supply as much information about your project/programme as possible
• Do be reasonable in your expectations and subsequent requests (our total budget for Arts Practice Grants will be €100K or less. This is for a population of over 115,000 people)
• Do supply information on your most recent projects including press clippings etc (under 4mb)
• Do email the Arts Office: conornolan @ waterfordcouncil.ie if you have a query in relation to your application
• Do read the Arts Plan.
• Do read the Guidelines & Criteria

Project Details/Title etc max. 5%
Governance Structure max. 10%
Artistic Programme max. 30%
Promotion/Marketing/Audience building plan max. 15%
Budget & Finance details max. 20%
Professional Development & Growth of practice max.10%
Expertise, proven track record and relevance of proposal (Judges discretion based on the overall application max. 10%

Arts Practice Grant Applications – information you will require prior to filling in the form

Before you get down to the nitty gritty – what would you describe yourself as? Your options are:

Voluntary/Amateur
Professional
Arts Organisation
This question will be asked under governance. However – it is a good idea to look at it now as it will have a direct bearing on the Grant you apply for. Click on the relevant description (above) to find out more. Please note the descriptions have no bearing on the quality of your work – we expect it to be unique and exceptional as a matter of course.

THE APPLICATION

• Please note that all uploads can be processed at the end of the main application form

Project Details/Title etc. (Marks of up to a maximum of 5% of total)

Use the drop down menu on the form to decide what grant you are going for.
Note that you will have to apply separately for each element of your programme that you are proposing.
Some advice: if you are starting off – it’s not a good idea to be over ambitious in what you propose or how much you request. On the other side of that – if you are a regular recipient of grant aid you should highlight your ambition through a well though-out and exciting proposal.
Our external independent adjudicators are well seasoned in looking into all aspects of artistic projects and tend to go with projects that are creative, exciting, deliverable, engaged with other practices, accessible and that will enhance the lives of the participants and well as the audiences.
1. Voluntary/Amateur Grants
2. Professional Project Grants
3. Rural Artist’s Grants
4. Playwright & Producer Team
5. Screenwriter & Producer Team
DETAILS REQUIRED:
• Name of Project/Programme
• Date/s
• Location/Venue for Programme/Project
• Name of Applicant
• Contact Number
• Email Address
• Website/Blog
• Facebook address
• Twitter address
• Other

You will also be asked whether you have you read the tutorial (this one).
Whether you have read the rules and regulations (Criteria)


Governance Structure (Marks of up to a maximum of 10% of total)

Under what heading would you describe yourself:
Voluntary ?
Professional ?
Arts Organisation ?
DETAILS REQUIRED:
• What is your Company Registration number (if you have one you will have to fill it in)?
• Do you have Charitable Status?
If you are a group or organisation you will have to supply:
• Either the Name and Address of Committee Chairperson or the Name & Address of the Managing Director or Artistic Director or the Name and Address of the Solo/Lead Artist (not necessary if you are individual artist or applying for the Playwright & Producer Team grant or the Screenwriter & Producer Team grant)
• Names & Address of Committee or Company Secretary (not necessary if you are individual artist)
• Names & Address of Committee Treasurer/Company chief financial officer (not necessary if you are individual artist)
• A Child Safeguarding Statement. This can be as simple as a statements elaborating on how your practice will not encounter Children (people under the age of 18) or as complicated as how your organisation deals with children in its normal role of business
• A Vulnerable Adult statement after reading the 2018 draft legislation on Vulnerable Adults
• If you received funding from Waterford City & County Council in 2018/19 – your annual accounts are required as well as your Critical Friends report.


Artistic Programme (Marks of up to a maximum of 30% of total)

*(Please note that individual projects within an organisation’s overall programme, should have individual applications)
DETAILS REQUIRED:
• A brief description of your Project/Programme for 2020 – be concise – you have a maximum of 100 words
• (Additional documentation/media files can be uploaded at the end of the application process)
• Is this the first year of this Project/Programme?
• If not, how long has it been in existence?


Promotion/Marketing Plan (Marks of up to a maximum of 15% of total)

DETAILS REQUIRED:
• Audience/Observer Profile
• Who is/are the target audiences for your Project/Programme?
• e.g.
• Geographic area
• Age range
• Interests etc
• Estimated Attendance (if there is a public element to the project)
• Estimated number of participants
• How will you promote the Project/Programme? (– List in bullet points – maximum. 150 words)
• If you have prepared a marketing plan, you will be asked to provide a copy in support of this in the uploads section.
• For Internet Search Engines you will be asked to provide a shortened description of the Project/Programme – including its name and date etc. It may be an idea to look-up the kind of details that search engines, like Google.
We will also be looking at your record with marketing and promotion so have 2019/20 PR Documentation to support your application as well as Previous PR Documentation (press cuttings, media interviews etc).


Budget & Finance details (Marks of up to a maximum of 20% of total)

INCOME
DETAILS REQUIRED
• What are your Income sources?
• You will be asked to supply figures for:
• Public interactions E.g. Ticket sales, merchandise etc
• Sponsorship
• Sponsorship-in kind/external Partnerships (e.g. ‘Split’s, Guarantees, Fees etc)
• You will also be asked whether you have you received or applied for other sources of Waterford City & County Council funding (including Local Enterprise Office, Arts Office, Festival funding etc).
We note that some of the funding streams have little or no bearing on the project you are applying for (e.g. a L.E.O. grant for a company website) but we do need to know how the Council is supporting you and whether we are accidentally doubling-up or encroaching on other department’s responsibilities. This is only in regards to your arts practice and not your personal/private/societal standing). Please state sources and amounts.
If you have received funding from the following
• Arts Council funding
• Failte Ireland funding
• Or from Fundraising or other sources – please detail.
You may want to inform us on whether the project is also dependent on other grant aid coming through via a partnership (e.g. an Arts Council stream that you are awaiting information on).
• What is your total Projected Income


EXPENDITURE
DETAILS REQUIRED
What are the sources for expenditure?
• External artist/performer fees
• Equipment (detail if relevant)
• External Technical fees (if relevant)
• Security Costs (if relevant)
• Ambulance, Red Cross, Civil Defence (if relevant)
• Marketing Cost (including PR, social media campaigns, leaflet printings etc)
• Other costs relevant to marketing (e.g. Web site, Branding etc).
What are the additional operational costs (e.g. costs outside of your normal remit such as admin, insurance, volunteer expenses, venue rentals, heat and light, telecommunications etc)?
• Additional Travel & Accommodation Cost (e.g. participating external artists).

What is the total Projected Expenditure €?

• And finally – taking everything into account – what is the amount of funding you are requesting to carry out your project €?


Professional Development & growth of practice (Marks of up to a maximum of 10% of total)

This is one of the areas that the adjudicators will be very interested in. If, for example, you are applying for funding for something you have done half a dozen times – you may lose points due to a lack of ambition. However, if you are doing something new and exciting that will enhance your work or enhance the perception as well as the reception of the work (e.g. a high level collaboration) then your ambition should see good marks in this area.
DETAILS REQUIRED
The kind of programme/project you are thinking about should therefore be looked-on in the light of:
• How will this grant aid your professional development?
• How will it impact on your practice’s growth?
• What’s your vision for the future of your practice over the next 3 years?
(Up to 1000 words)


Declarations

This area is based around the project’s direct governance.
Will the Project be completed in 2020?
Do/es the applicant(s) live and work in Waterford?
You will engage in a public workshop/presentation at a mutually agreed venue and date during 2020?
You agree to share resources where reasonable/possible?
You will then be asked to sign off on a statement that says ‘the information provided on the Arts Practice Grant Application form and any additional supporting information is accurate and truthful.’ It then states that should you be successful you agree to comply in full therewith with terms assigned by Waterford City & County Council.
Disclaimer
Waterford City & County Council shall not be liable to any party, in respect of any loss, damage or costs of any nature arising directly or indirectly from the subject matter of the form or the rejection for any reason of any submission.
Waterford City & County Council shall not be held responsible or liable, at any time in any circumstances, in relation to any matter whatsoever arising in connection with the administration of activities.

Consent to Processing of Personal Data (GDPR)

As part of the Arts Practice Grant Application process, you are asked to provide personal details such as Name, Address, Contact Phone numbers and Email. This personal data will be used by the staff of Waterford City & County Council for the following purposes:
• Adjudication of your application
• Funding recommendations based on your application
• Informing the media (only if your application is successful)
• Corresponding with you about the result of your application
The Arts Service of Waterford City and County Council would also like to use your email address for communication in relation to future Arts Service initiatives.
Please indicate below if you are happy to provide consent in relation to this use of your contact information (Note: this is optional and will not influence the outcome of your application):
I consent to my email contact details being included on Waterford City and County Council Arts Practice Grant Application database for correspondence on future grants and arts initiatives.
• Please note your information will not be shared with any other third party.
• You will have the option to unsubscribe at any stage by sending an email to conornolan@waterfordcouncil.ie requesting to “Unsubscribe” from the Festival Grants Mailing list

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This entry was posted on June 1, 2019 by in Arts Grants, Arts Office Projects, Community Arts Pracice, General, grants.
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